Parent and Staff Sign-In Workflows
Procare begins with a role-based entry point for the two groups who use a childcare center's mobile workflow most: parents and staff. Parents can check children in or out using enabled QR or curbside location options, while staff can record attendance, move children between rooms, and keep daily rosters current. The result is a clearer handoff at drop-off and pick-up, with less dependence on paper lists.
For centers that use a kiosk, optional PIN flows can support quick sign-in, signatures, and drop-off questions. Staff can also use a PIN for timecard check-in, while real-time ratio views help teams watch room capacity. These tools make Procare useful during busy arrival periods and recurring attendance work, with offline attendance support available when a center's setup enables it.
Daily Reports, Photos, and Milestones
Daily reports give childcare teams a structured way to turn classroom activity into useful family updates. Staff can record meals, bottles, diapers, naps, bathroom visits, custom learning activities, and developmental skills, then share the selected details with parents. The workflow keeps routine care information together instead of scattering it across notes, calls, and paper sheets.
Photos and videos add context to a child's day, and educators can tag students while sending media to the appropriate families. Milestones, incident details, and digital signatures extend the record when something needs a clearer follow-up. Parents get a more complete view of daily care, while staff can keep documentation tied to the child's profile and classroom routine.
Messages, Events, and Family Updates
Procare brings family communication, calendars, and documents into the same mobile space as daily care records. Parents can read and send messages to teachers or administrators, view upcoming events, and add selected dates to a device calendar. Centers can also use newsletters, shared activities, and eDocuments to keep information moving between the classroom and home.
A parent profile can hold contact details, authorized pickups, medication information, school switches, and other center-enabled options. Families with children at more than one location can move between schools without repeatedly signing out. This makes the app practical for ongoing coordination, especially when a quick message, form, event reminder, or profile change needs to reach the right people.
Attendance, Billing, and Center Operations
Beyond family updates, Procare supports the operational work that keeps a childcare center organized. Teams can maintain student and family records, track attendance and room ratios, manage staff timecards, create invoices, and handle payments, refunds, or credits when those center features are enabled. Reports bring attendance, billing, timecard, and roster information into a format administrators can review.
The app also connects with broader center workflows such as incidents, schedules, licensing documentation, and integrations with accounting or student-information systems. Parents may use the same account for balances, invoices, payment methods, and transaction history. Procare therefore fits centers that want one connected routine for care records, administration, and family-facing tasks rather than a stand-alone messaging tool.
